If you want to get all your emails, you normally select Inbox and make sure that Include subfolders is checked. On the next screen, you have to choose what you want to export. I normally always use PST, so that it’s easier to import back into Outlook, but you can choose CSV if you want to import the emails into another email client or even into a program like Excel or Word. On the next screen, you have to choose the type of file: either a CSV (Comma Separated Values) file or an Outlook Data File (PST). To get started, you want to select Export to a file. This will now bring up the Import/Export Wizard, which looks the same in all versions of Office. In the right-hand menu, click on the Import/Export button. If you are running Outlook 2016, then click on File and Open & Export. If you are running Outlook 2003, 2007, 2010 or 2013, then check out my post on how to export Outlook contacts to see the procedure for getting to the import/export wizard.
It’s worth noting that the actual Import and Export Wizard is pretty much exactly the same across all versions, but the process of getting to the wizard has changed. I’ll also mention the procedure if you are using Outlook for Mac. In this article, I’ll show you how to export your Outlook emails in Outlook 2003, 2007, 2010, 20. Web services and giants like Microsoft and Google may seem immune to failure, but you never know when something catastrophic can happen. Even if you are using a web service like or Gmail, it’s still not a bad idea to use a desktop client like Outlook to download all your mail so that you have it stored locally. In any case, backing up your emails is always a good idea.
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